Works with the systems you already run
ELD and telematics, fuel cards, tolls, scales, carrier lookup, and single sign-on feed the same records your dispatchers and back office already work from.
- Hive ELD
- EFS / T-Chek
- Comdata
- WEX
- FleetOne
- iPass
- SunPass
- Cat Scale
- FMCSA SAFER
- Google Workspace
- Microsoft Entra
- Postmark
- SMTP
Product and company names are the marks of their respective owners, shown to identify the systems TFS Fleet integrates with. No affiliation or endorsement is implied.
Twelve modules. One system of record.
Every truck, load, dollar, and hour lives in the same place — so dispatch, accounting, and compliance are never out of sync.
- Modules on one platform
- 12
- Named integrations shipped
- 15
- Field-scoped roles
- 6
- Document types tracked
- 20+
Platform tour
The intelligence platform powering your entire freight operation
Operations, back office, and intelligence all read and write the same records — so a load, a driver, or a dollar never has to be re-keyed between them.
Plan, move, and document every load — from tender through signed POD.
Dispatch & TMS
Plan, dispatch, and settle freight end to end.
A drag-and-drop dispatch board, workflow gates that hold the line on paperwork, and one-step load-plus-assign so nothing sits unassigned.
- Drag-and-drop board that resolves at-pickup / at-delivery sub-statuses
- POD/BOL gate blocks delivery and invoicing without paperwork attached
- One-step load create + driver/truck assign, with a hard 1:1 constraint
- Zip-to-zip auto-mileage for any valid US zip pair
- Captured delivery signatures and stop-by-stop check-in / check-out
Fleet & Telematics
Track every truck, trailer, and driver in real time.
Trucks, trailers, drivers, and ELD hardware in one registry, synced with your telematics provider so hours-of-service and engine faults stay current on their own.
- Live fleet map with moving / idle / stale / offline status
- Hours-of-Service clocks — drive, shift, cycle, and break remaining
- Engine fault codes decoded to SPN/FMI, grouped by truck
- ELD & GPS device inventory with per-asset sync policies
- Dated assignment history for driver, trailer, and device pairings
Yard & Dock
Stop hunting for trailers and double-booking doors.
Dock doors, yard positions, and appointments in one view, so you know what's on site, which doors are free, and what's scheduled next.
- Dock utilization with available / occupied / reserved / maintenance states
- Yard position occupy, release, and move tracking
- Dock appointment scheduling with status and cancellation
Documents & Compliance
Every rate con, POD, and CDL where you'd expect to find it.
A central store for roughly twenty document types, attached to the load, truck, or driver they belong to — with expiry scanning so nothing lapses quietly.
- Rate confirmations, BOL/POD, CDLs, medical cards, insurance, permits
- Expiry scanning that surfaces documents before they lapse
- CDL and medical-card verification tracked per driver
- Role-scoped reads — drivers see only their own
Settlements, invoicing, payroll, fuel tax, and the true cost of every truck.
Accounting & Factoring
Run settlements, invoicing, and factoring from one screen.
Settlements that snapshot the pay formula so historical statements never drift, equipment amortization, A/R aging, and factoring submission end to end.
- Four pay models — per-mile, percentage, per-mile split, and flat rate
- Settlement line items that snapshot the formula used at the time
- Equipment finance with a 60-month amortization schedule
- Factoring: submit, approve, fund, or reject against an advance rate
- Invoicing with A/R aging at 0 / 30 / 60 / 90 / 90+ days
HR & Payroll
Keep people paid and compliant without a second system.
Time and attendance, leave accrual, reimbursement claims, and sealed payroll runs that export cleanly to your payroll provider.
- Clock in/out with timesheets recorded to the minute, never rounded
- Pay runs approved and sealed with a content hash before export
- Leave policies with balances, accrual runs, and year-end handling
- Policy library where acknowledgement binds to a specific version
- HR audit trail covering every change and every sensitive-field read
Fuel & IFTA
See fuel spend and quarterly tax exposure before it surprises you.
Fuel purchases import straight from your card provider and roll into per-jurisdiction IFTA returns you can calculate, amend, and lock once filed.
- Quarterly IFTA calculation with per-jurisdiction miles and taxable gallons
- Mark-as-filed locking, plus amendments when a quarter changes
- CSV import that reads native fuel-card export layouts
- Per-truck and per-driver fuel cost and MPG trends
Maintenance & Inspections
Catch downtime before it costs you a load.
Work orders with real parts-and-labor costing, DVIR-style inspections with photos and defects, and a gate that keeps overdue trucks off the board.
- Work orders with parts + labor lines, convertible to an expense
- DVIR / pre-trip / weekly walk-around inspections with photo evidence
- Submit → approve → reject inspection workflow
- Optional gate blocking dispatch on a truck overdue for a walk-around
Reporting, AI assistance, automation, and the platform they all sit on.
Analytics & Reporting
Know which trucks, drivers, and dispatchers make you money.
Profitability that folds in fixed costs and maintenance-per-mile, dispatcher leaderboards, and telematics reports built for compliance review.
- Per-truck, per-driver, and per-load profitability with cost-per-mile
- Dispatcher leaderboard with margin visible only to those who should see it
- ELD reports — HOS violations, idling, inactivity, and IFTA mileage
- Scheduled reports that run and deliver on their own
Vyom AI Assistant
Ask your operation a question, get a grounded answer.
A built-in assistant that answers against your own loads, drivers, and settlements — with scope guardrails, prompt-injection defense, and per-tenant usage metering.
- Answers grounded in your tenant's real operational data
- Scope classification and injection defense on every request
- Credit metering and rate limiting per tenant
- Conversation history with configurable retention
Automation Engine
Put the repetitive parts of dispatch on a schedule.
Rules that fire on a cron schedule or a domain event — auto-dispatch, auto-invoice, recurring imports, and maintenance alerts — with a full execution history.
- Cron or event triggers with JSON conditions
- Auto dispatch, auto invoice, auto report, and maintenance alerts
- Recurring load, fuel, broker, and toll imports
- Execution log, preview runs, and per-rule-type metrics
Platform & Security
Multi-tenant, audited, and built to integrate.
Tenant-isolated data, a permission editor granular enough to satisfy an auditor, SSO, signed webhooks, and feature flags that gate every capability.
- Strict tenant isolation with six roles and per-field visibility rules
- SSO via Google Workspace, Microsoft Entra, or any SAML 2.0 IdP
- Outbound webhooks signed with HMAC-SHA256, with delivery history
- Audit logs on sensitive actions, including logged admin bypasses
- Semantic search across loads, drivers, trucks, customers, and brokers
What changes when it is all one system
Three things the platform enforces by design — not averages, not projections.
See TFS Fleet running your operation
30 minutes with our team, using your lanes and your fleet size. No slideware — a live walkthrough of the actual dispatch board.